How to Hold Effective Virtual Board Meetings
Virtual meetings are now a regular feature for many mission-driven companies and, if they are done correctly, these meetings can be highly productive. However, as with any meeting there are some essential elements to take into consideration to ensure they are effective.
It’s crucial to establish expectations and a good etiquette but it’s also vital to keep the conversation moving. It can be difficult for those who aren’t present to share their thoughts in the event that the discussion gets stuck on a single subject. A schedule can help the chair of the meeting to ensure that everyone gets their fair share and keeps a few key speakers from dominating the conversation.
It is also essential to keep remote participants entertained, by ensuring they can be able to access the main content. This could mean sharing presentations, giving out physical documents or creating content on flipcharts or whiteboards during the meeting. Remote attendees can be completely engaged through a full interaction experience. They can contribute similar to individuals in the room.
To support this shift in meeting formats, it is essential to have an online platform that can provide secure, centralised archived access https://seboardroom.com/start-from-the-absolute-basics-and-learn-how-to-set-up-a-ma-data-room to all meeting materials. A platform like BoardPro offers this functionality, which helps to support the transition to a digital-only format for meetings. Directors can easily access important information by saving meeting notes and documents into a central digital archive.
